Gather Events BK Limited
Website: gatherevents.ca
Last Updated: 2026-05-24
1.1. These Vendor Terms of Service (“Vendor Terms”) constitute a legally binding agreement between you, the vendor (“Vendor”, “you”), and Gather Events BK Limited, a corporation incorporated under the laws of Canada with its principal place of business in Ontario (“Gather”, “we”, “us”).
1.2. By registering as a Vendor on the Platform, listing your products or services, or otherwise using the Platform as a Vendor, you agree to be bound by these Vendor Terms, Gather’s Privacy Policy, and any additional policies referenced herein.
1.3. If you are registering on behalf of a business or other legal entity, you represent and warrant that you have the authority to bind that entity to these Vendor Terms, and references to “you” shall include both you individually and the entity you represent.
1.4. These Vendor Terms are separate from and in addition to any terms applicable to Users of the Platform. If you also use the Platform as a User, the User Terms of Service apply to your use of the Platform in that capacity.
In these Vendor Terms:
3.1. The Platform is an online marketplace that connects Users who are planning Gatherings with Vendors who offer event-related products and services. The Platform enables Vendors to create Offerings, receive inquiries and Booking Requests from Users, and, where applicable, receive payments through the Platform.
3.2. Gather grants and Vendor hereby accepts, subject to the terms and conditions contained herein a limited, non-transferable, non-exclusive, worldwide, non-sublicensable, and revocable license to use the Platform during the term solely for Vendor’s internal business purposes.
3.3. The Platform is protected by Canadian, American, and international copyright laws and treaty provisions. Vendor acknowledges that portions of the Platform constitute valuable trade secrets of Gather and its licensors. Vendor agrees to comply with all intellectual property laws worldwide in Vendor’s use of the Platform. Except as expressly provided herein, Gather does not grant any express or implied right or license to Vendor under any intellectual property right, including under any patent, trademark, copyright, trade secret, or confidential information of Gather or its licensors. Except as otherwise set out in this Agreement, Vendor will not (i) copy or use the Platform; (ii) alter, modify, duplicate, translate, de-compile, reverse engineer, or attempt to recreate the Platform, in whole or in part; (iii) modify or create any derivative works from the Platform any part thereof; (iv) merge the Platform with any other software; (v) disclose to any third party any performance information or analysis relating to the Platform; or (vi) license, sublicense, sell, convey, assign, transfer, give, lend, rent, transfer, or otherwise grant any right to any of the Platform or any of Vendor’s rights hereunder, in whole or in part, voluntarily or involuntarily, by operation of law or otherwise, to any person, individual, legal or personal representative, partnership, company, corporation, syndicate, association, trust or governmental body otherwise.
3.4. Gather acts solely as an intermediary. Gather is not a party to any Vendor Agreement. All Vendor Agreements are entered into directly between the Vendor and the User, and the Vendor is solely responsible for the performance of its obligations under any Vendor Agreement. Vendor acknowledges that any Vendor Agreement will (i) not contravene any terms Vendor has agreed to with Gather, including these Vendor Terms and Conditions; and (ii) not impose any responsibilities, obligations or liability for Gather.
3.5. Gather does not guarantee any minimum number of inquiries, Booking Requests, Bookings, or revenue for any Vendor.
4.1. To list Offerings on the Platform, you must create a Vendor Account by submitting a completed registration application, including all required information. Gather reserves the right to approve or reject any Vendor registration application in its sole discretion. A Vendor Profile will only be accessible by Users if the Vendor has an active Offering on its Vendor Account.
4.2. You agree to provide accurate, complete, and current information during registration and to update such information promptly as necessary.
4.3. You are responsible for maintaining the confidentiality of your Vendor Account credentials and for all activities that occur under your Vendor Account.
4.4. Gather may, in its sole discretion, require Vendors to provide evidence of applicable business licences, permits, insurance coverage, or professional certifications as a condition of registration or continued access to the Platform.
5.1. You are solely responsible for creating and maintaining your Offerings. All Offerings must be accurate, complete, truthful, and not misleading. Each Offering must include:
5.2. You may not include in any Offering any content that is unlawful, defamatory, misleading, discriminatory, or that infringes on the rights of any third party.
5.3. Gather may, in its sole discretion, remove, modify, or disable any Offering that it determines violates these Vendor Terms, is inaccurate or misleading, or is otherwise objectionable. Gather may also feature, promote, or reposition Offerings at its discretion.
Booking Requests, confirmations, modifications, and cancellations are governed by the workflows made available on the Platform from time to time.
6.6. Cancellation.
(a) A deposit is collected from the User upon confirmation of the Booking in accordance with Section 6.3. The deposit is non-refundable. If the User cancels the Booking at any time, the deposit will not be returned to the User.
(b) In addition to the forfeited deposit under paragraph (a), if the User cancels within the cancellation window set out in the Vendor Fee Schedule, an additional cancellation fee also applies and is payable by the User, as described in the Vendor Fee Schedule.
(c) If the Vendor cancels a confirmed Booking, the User is entitled to a full refund of all amounts paid by the User, including the deposit. Where the Vendor cancels within the cancellation window, the Vendor is charged the cancellation amounts set out in the Vendor Fee Schedule.
(d) The Vendor Fee remains payable to Gather on every confirmed Booking regardless of cancellation by either party, and will not be refunded to the Vendor.
(e) A Vendor’s failure to perform the confirmed Offering, or failure to appear at the Gathering, is treated as a cancellation by the Vendor under paragraphs (c) and (d).
(f) Gather will collect any amounts owed by the Vendor under this Section 6.6 by invoice. The fees, cancellation windows, and charges referenced in this Section are set out in the Vendor Fee Schedule, available at https://vendors.gatherevents.ca/fee-schedule, as amended from time to time, which forms part of these Vendor Terms.
7.1. Compliance with Law. You shall comply with all applicable federal, provincial, and municipal laws, regulations, by-laws, and industry standards in connection with your products, services, and use of the Platform. This includes, without limitation, applicable health and safety regulations, business licensing requirements, employment standards, tax obligations, and the Accessibility for Ontarians with Disabilities Act, 2005.
7.2. Quality of Service. You shall perform all Vendor Agreements in a professional, competent, and timely manner, consistent with the descriptions in your Listings. You shall promptly address any complaints, disputes, or issues raised by Users in connection with your products or services.
7.3. Insurance. You shall maintain, at your own expense, comprehensive general liability insurance and any other insurance coverage required by applicable law or industry standards, throughout the term of your registration on the Platform. You shall provide proof of insurance to Gather upon request.
7.4. Taxes. You are solely responsible for determining, collecting, reporting, and remitting all applicable taxes (including GST/HST, provincial sales taxes, and income taxes) arising from your Vendor Agreements and your use of the Platform. Gather is not responsible for any tax obligation of the Vendor.
7.5. Communication.You shall use the Platform’s messaging system for all initial communications with Users unless the Platform permits direct contact.
8.1. In consideration of Gather providing the Platform and facilitating connections between the Vendor and Users, the Vendor shall pay Gather a Vendor Fee on each Booking or transaction facilitated through the Platform, as specified in the Vendor Fee Schedule.
8.2. Payments from Users to Vendors are processed through the Platform. Gather will remit to the Vendor the amounts due under the applicable Booking, less the Vendor Fee and any applicable taxes, processing fees, or adjustments (including refunds or chargebacks), in accordance with the payout schedule set out in the Vendor Fee Schedule. Payout is contingent on Gather’s receipt of cleared funds from the User.
8.3. Gather may modify the Vendor Fee Schedule from time to time by providing the Vendor with at least thirty (30) days’ written notice. The updated Vendor Fee Schedule will apply to Bookings confirmed after the effective date of the change. If the Vendor does not agree to the revised Vendor Fee Schedule, the Vendor may terminate its Vendor Account in accordance with Section 13.
8.4. Gather reserves the right to withhold, offset, or recoup any amounts owed to the Vendor to satisfy any outstanding obligations of the Vendor to Gather, including Vendor Fees, refunds, chargebacks, or penalties.
9.1. You retain ownership of your Content. By submitting Content to the Platform, you grant Gather a non-exclusive, worldwide, royalty-free, sublicensable, and transferable licence to use, reproduce, modify, distribute, display, and create derivative works from your Content for the purpose of operating, promoting, and improving the Platform.
9.2. You represent and warrant that: (a) you own or have the necessary rights to all Content you submit; (b) your Content does not infringe or violate the rights of any third party, including intellectual property, privacy, or publicity rights; and (c) your Content is accurate and not misleading.
9.3. Gather and its licensors retain all rights, title, and interest in and to the Platform, including all associated intellectual property rights. Nothing in these Vendor Terms grants you any ownership interest in the Platform or Gather’s intellectual property. Upon termination of this Agreement unless otherwise provided herein, all of Customer’s rights in connection with the Platform Components, including but not limited to the right to access and use the Platform Components, will terminate.
9.4. You shall not use Gather’s name, logos, trademarks, or other brand elements without the prior written consent of Gather. Other products, services, logos and company names mentioned as part of the Platform may be the trademarks of their respective owners.
10.1. Users may submit reviews and ratings of Vendors through the Platform following a Gathering.
10.2. Vendors may provide one response to a review by a User. If a Vendor reports a review by a User, Gather will remove the review from the Platform for a period of up to ten (10) days for Gather to investigate.
10.3. You acknowledge that reviews and ratings are the subjective opinions of individual Users and that Gather is not responsible for the content of any review or rating.
10.4. Vendors may not offer compensation, discounts, or other incentives to Users in exchange for positive reviews or ratings, nor may Vendors post reviews of their own products or services, directly or indirectly.
10.5. Vendors may submit reviews and ratings of Users through the Platform in the fourteen (14) day period following a Gathering. Gather does not edit, censor, or alter Vendor reviews, except to the extent that a review violates the Platform’s content policies.
10.6. Vendor reviews are anonymized and are not accessible by Users.
11.1. Gather collects, uses, and discloses personal information in accordance with its Privacy Policy and PIPEDA. By using the Platform, you acknowledge that you have read and understood the Privacy Policy.
11.2. Gather may share certain User information with you to facilitate Bookings. You agree to:
11.3. In the event of a breach of security involving User personal information in your possession, you shall: (a) notify Gather within twenty-four (24) hours of becoming aware of the breach; and (b) cooperate with Gather in investigating and remediating the breach and fulfilling any applicable legal notification obligations.
12.1. You represent and warrant that:
13.1. These Vendor Terms remain in effect for as long as you have a Vendor Account.
13.2. Either party may terminate these Vendor Terms and the Vendor Account by providing thirty (30) days’ written notice to the other party.
13.3. Gather may suspend or terminate your Vendor Account immediately and without notice if:
13.4. Upon termination:
13.5. Sections that by their nature should survive termination (including Sections 8, 10, 11, 14, 15, 16, 18, 19, and 20) shall survive.
14.1. THE PLATFORM IS PROVIDED “AS IS” AND GATHER, AND ITS LICENSORS HEREBY DISCLAIM ANY AND ALL WARRANTIES, REPRESENTATIONS AND CONDITIONS, EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES, REPRESENTATIONS OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. GATHER DOES NOT WARRANT THAT THE PLATFORM WILL MEET YOUR REQUIREMENTS, THAT THE PLATFORM WILL BE FREE FROM ERRORS OR FUNCTION WITHOUT INTERRUPTION, THAT ANY STORED DATA WILL BE ACCURATE OR RELIABLE NOR THAT ANY DATA CAN BE RESTORED FROM ANY PARTICULAR BACKUP PROCEDURE. GATHER DOES NOT WARRANT THAT USE OF THE PLATFORM WILL ENABLE YOU TO ACHIEVE ANY PARTICULAR RESULT OR RESULTS IN CUSTOMER’S BUSINESS OPERATIONS NOR DOES IT GUARANTEE ANY MINIMUM LEVEL OF EXPOSURE, INQUIRIES OR BOOKINGS.
15.1. IN NO EVENT WILL EITHER PARTY BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE, OR INDIRECT DAMAGES, INCLUDING WITHOUT LIMITATION, LOSS OF DATA, LOSS OF PROFITS, COST OF COVER, ARISING FROM OR RELATING TO THIS AGREEMENT OR THE PLATFORM, HOWEVER CAUSED AND REGARDLESS OF THEORY OF LIABILITY. GATHER DISCLAIMS ALL LIABILITY OF ANY KIND OF GATHER’S LICENSORS AND SUPPLIERS. IN ADDITION, EXCEPT WITH RESPECT TO CLAIMS BASED ON WILFUL MISCONDUCT OR GROSS NEGLIGENCE, OR EITHER PARTY’S INDEMNIFICATION OBLIGATIONS UNDER THIS AGREEMENT, IN NO EVENT WILL EITHER PARTY BE LIABLE FOR ANY DAMAGES OF ANY KIND GREATER THAN THE AMOUNTS PAID TO GATHER HEREUNDER IN THE TWELVE MONTHS PRECEDING THE CLAIM. THIS AMOUNT WILL BE YOUR SOLE REMEDY AND THE PROVISIONS OF THIS SECTION WILL APPLY TO ALL LOSS, DAMAGE, INJURY OR DEATH, IRRESPECTIVE OF CAUSE OR ORIGIN, RESULTING DIRECTLY OR INDIRECTLY TO PERSONS OR PROPERTY, FROM THE PERFORMANCE OR NONPERFORMANCE OF THE OBLIGATIONS IN THIS AGREEMENT, OR, TO THE EXTENT PERMITTED BY APPLICABLE LAW, FROM THE NEGLIGENCE, ACTIVE OR OTHERWISE, OF GATHER, GATHER’S ASSIGNEES, AGENTS, EMPLOYEES OR SUBCONTRACTORS. GATHER WILL NOT BE LIABLE FOR ANY DELAYS OR DAMAGES ATTRIBUTABLE TO PROBLEMS INHERENT IN INTERNET AND ELECTRONIC COMMUNICATION. THESE LIMITATIONS WILL APPLY EVEN IF GATHER HAS BEEN ADVISED OR IS AWARE OF THE POSSIBILITY OF SUCH DAMAGES. THE LIMITATIONS OF THIS SECTION WILL APPLY EVEN IN THE EVENT OF A FAILURE OF THE ESSENTIAL PURPOSE OF THIS PROVISION.
16.1. Gather will indemnify, defend, and hold Vendor harmless from any claims, demands, liabilities, losses, damages, judgments or settlements, including all reasonable costs and expenses related thereto including legal fees, directly resulting from any claimed infringement or violation by Gather of any third party intellectual property right with respect to the Platform; provided, however, that the foregoing notwithstanding, Gather’s obligation to indemnify will not apply to an infringement or violation that is attributable to any unauthorized use, access or modification of the Platform.
16.2. Vendor will indemnify, defend, and hold Gather harmless from any claims, demands, liabilities, losses, damages, judgments or settlements, including all reasonable costs and expenses related thereto including legal fees, directly or indirectly (a) by any third party against Gather, arising from or relating to this Agreement or the Platform; (b) by a third party against Gather relating to Vendor’s products, services or Offerings, including any personal injury, property damage, or other harm caused by or related to Vendor’s products, services or Offerings; (c) relating to any Vendor Agreement; (d) resulting from any allegation that Vendor has engaged in conduct, which if true would breach Vendor’s warranties or obligations under this Agreement; (e) resulting from any allegation that the Content infringes the intellectual property rights of any third party; (f) resulting from Vendor’s negligent or willful misconduct; (g) resulting from any violation by Vendor of any privacy laws, regulations and directives relating to the collection, use or disclosure of any personally identifiable information provided to Gather hereunder; and (h) relating to any tax obligation of the Vendor including any claim by a tax authority. Gather reserves the right to participate in the defence of any such claim and to be represented by counsel of its choice.
16.3. Neither Gather nor Vendor is under an obligation to indemnify and hold harmless the other party if it does not receive notice of the suit or claim or is not furnished with a copy of each communication, notice or other action relating to said claim promptly after its receipt by the indemnified party receives such notice and each such communication; provided that, failure to deliver timely notice will not relieve a party of its obligations hereunder unless it is materially prejudiced by such failure. The indemnifying party will have the right to assume sole authority to conduct the trial or settlement of such claim or any negotiations related thereto at its own expense. The indemnified party will provide reasonable information and assistance requested by the indemnifying party in connection with such claim or suit, at the indemnifying party’s cost and expense.
17.1. Any dispute between a Vendor and a User arising from a Vendor Agreement is between the Vendor and the User. Gather is not a party to any such dispute.
17.2. Gather may, at its sole discretion, assist in mediating disputes between Vendors and Users, but is under no obligation to do so. Any determination made by Gather in the course of dispute mediation is advisory only and not binding.
17.3. In the event of a dispute between a Vendor and a User, the Vendor agrees to cooperate in good faith with Gather and the User to attempt to resolve the dispute.
18.1. Gather may modify these Vendor Terms from time to time by posting the updated Vendor Terms on the Platform and updating the “Last Updated” date. Where a modification materially affects the Vendor’s rights or obligations, Gather will provide at least thirty (30) days’ notice by email or through the Platform.
18.2. If you do not agree to the modified Vendor Terms, you may terminate your Vendor Account in accordance with Section 13.2. Your continued use of the Platform after the effective date of any modification constitutes your acceptance of the modified Vendor Terms.
19.1. These Vendor Terms and any dispute arising out of or in connection with them shall be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein, without regard to conflict of law principles.
19.2. Before initiating any formal proceedings, the parties agree to attempt to resolve any dispute informally for a period of at least thirty (30) days.
19.3. Subject to Section 19.2, the courts of the Province of Ontario, sitting in Toronto, Ontario shall have exclusive jurisdiction over any dispute arising out of or in connection with these Vendor Terms.
20.1. Independent Contractors. The Vendor is an independent contractor. Nothing in these Vendor Terms creates an employment, partnership, joint venture, agency, or franchise relationship between the Vendor and Gather.
20.2. Entire Agreement. These Vendor Terms, together with the Vendor Fee Schedule, the Privacy Policy, and any other policies referenced herein, constitute the entire agreement between you and Gather regarding your participation as a Vendor on the Platform.
20.3. Severability. If any provision of these Vendor Terms is found to be invalid or unenforceable, such provision shall be modified to the minimum extent necessary to make it valid and enforceable, and the remaining provisions shall continue in full force and effect.
20.4. Waiver. The failure of Gather to enforce any provision of these Vendor Terms shall not constitute a waiver of such provision.
20.5. Assignment. You may not assign or transfer these Vendor Terms or your Vendor Account without the prior written consent of Gather. Gather may assign these Vendor Terms without restriction.
20.6. Force Majeure. Gather shall not be liable for any failure or delay in performing its obligations under these Vendor Terms where such failure or delay results from circumstances beyond its reasonable control.
20.7. Notices. All notices required or permitted under these Vendor Terms shall be in writing and delivered by email: (a) to Gather, at support@gatherevents.ca; and (b) to the Vendor, at the email address associated with the Vendor Account. Notices are deemed received on the date of transmission if sent by email during business hours, or on the next business day if sent outside business hours.
20.8. Language. The parties have expressly requested that these Vendor Terms be drafted in English. Les parties aux présentes ont expressément exigé que les présentes conditions soient rédigées en anglais.
20.9. Contact. For questions about these Vendor Terms, please contact:
Gather Events BK Limited
support@gatherevents.ca